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Adjusting the office chair correctly – 10 steps to workplace optimisation

Adjusting the office chair correctly
– 10 steps to workplace optimisation

As people spend a large part of the day at their workplace, the topic of workplace optimisation is becoming an increasingly important issue. People often complain about headaches, backaches and tension in the neck and shoulders. These can sometimes be consequences of prolonged sitting. Adjusting the office chair correctly and ensuring a healthy sitting posture can have a major impact on avoiding these problems.

So, what are the 10 most important desk and office chair requirements for the ergonomically correct adjustment of a monitor workstation?

1. The right angle

To adjust the office chair correctly, a basic setting (as shown in the picture on the left) is always recommended. However, individual conditions can lead to deviations from this concept. The main objective when adjusting the office chair is to ensure that no pressure points occur in the area of the legs or trunk.

2. The seat height

The seat height should be adjusted in such a way that even pressure distribution as possible can be felt on the underside of the thighs. The feet should stand completely on the floor. Depending on the heel height of the shoes, the seat height should be corrected if necessary in order to optimise the workplace. It may be necessary to use a footrest for people with short legs if a height-adjustable table is not available.

3. The seat tilt adjustment

With the seat tilt adjustment, the body is given a larger body opening angle. Sedus generally only allows for a change of angle of 4° to avoid the risk of the body slipping out of the seat. Despite the seat tilt adjustment, the thighs should lie flat and evenly on the seat cushion. If necessary, the seat height should be adjusted again.

4. The sliding seat

By pushing the seat back and forth when adjusting the office chair, it can be adjusted to the individual thigh length. On the one hand, it should be ensured that the chair can be leaned against the backrest. The entire surface of the seat should be used to ensure that the pelvis is in contact with the backrest. On the other hand, there should be an approximately three-finger-wide distance between the seat and the back of the knees so that no pressure is built up in the back of the knees.

5. The backrest pressure of the seat/backrest mechanism

In order to adjust the backrest correctly, it should not press too hard forwards and should also prevent one from falling backwards. By trial and error, the seat-back mechanism is adjusted so that the entire spectrum of backrest movement supports the upper body in a balanced manner. Locking the backrest should rarely be used, as dynamic sitting has proven to have positive effects on well-being and work performance. The muscles need the alternation of tension and relaxation.

6. The height-adjustable backrest or the lumbar adjustment

As with the seat height, the correct adjustment of the backrest of an office chair serves to achieve an even distribution of pressure. The height-adjustable backrest should maintain and support the natural double-S shape of the spine. The lumbar adjustment should therefore not press on the pelvis.

7. The armrests

In order to adjust the armrests correctly, the forearms should be able to lie flat and the shoulder area should be noticeably relieved. If the height of the table-top is correctly adjusted, it can also be used as an armrest and the armrests can be adjusted downwards. When working with a keyboard and mouse, the forearms should not be too far away from the edge of the table, otherwise the arms will be stretched and the shoulder area will be permanently strained. When adjusting the width distance of the armrests, care should be taken not to bend the arms outwards.

8. The neck support

The neck support should not actually support the head, but rather allow the neck area to relax. This has a particularly positive effect on a frequently used rear working posture, as the neck muscles have to work less.

9. The table height

In sitting as well as in a standing position, the elbow height is taken as a reference point. A slightly lower setting can also have a positive effect here, as it allows easy access to documents. If the armrests are adjusted downwards to allow better access to the desk, it is essential to adjust the height of the desk to ensure good ergonomics at the desk.

10. The monitor

The viewing distance to the monitor is determined by the individual’s vision. Spasmodic permanent postures should be avoided. A natural, upright head posture can lead to a relief of the neck and shoulder area. To prevent fatigue, you should also remember to adjust the monitor settings for brightness, contrast, and colour individually to your ambient lighting conditions to ensure workplace optimisation.

Conclusion: So how is workplace optimisation possible?

Correctly adjusting the office chair, regularly checking your own sitting habits and integrating dynamic sitting and movement into your daily work routine are the best prerequisites for an almost painless working life in the office


Our experiences with Dawson Hinds are always made simple through the staff’s cooperation with our requirements. They are always on hand to provide advice and guidance about the best products. Fiona Clugston Facilities Co-ordinator - Coca Cola HBC Ireland and Northern Ireland.


Dawson Hinds has been providing our office furniture for our factory in Strabane for over 10 years. The quality of the products provided is always of a high standard and the service provided is impeccable. As our company has expanded the staff of Dawson Hinds has made numerous site visits to ensure we are making best use of our space and provide recommendations of furniture which suits our needs. We have developed a fantastic working relationship with the team which means as we continue to grow we are able to contact the team and they are always happy to advise us on what additional furniture we need and order us products that match our existing offices. Their installation team build the products on site with minimal disruption to our operations and take away all the packaging. We highly recommend Dawson Hinds and plan to continue to use their services for any future furniture requirements.


Our company have been using Dawson Hinds since 2017 for the provision of our office furniture. We have been consistently impressed with the range and quality of their products and customer service. One thing that sets them apart from others is their excellent customer service. The staff is knowledgeable about the products, and they are always willing to answer any questions we have. They are also very patient and take the time to help us find the perfect pieces for our workspace. We highly recommend Dawson Hinds to anyone in need of high quality furniture and excellent customer service. Their products are durable and well-made, and their staff is friendly and knowledgeable. We will continue to be a loyal customer for years to come.


I have been using Dawson Hinds Creative Spaces for our office furniture for all of our sites over five years. The quality of the furniture is outstanding and continues to exceed my expectations. The delivery and installation process is faultless, and the team is professional and courteous. I appreciate the updates on the delivery status, which makes the process stress-free. The customer service is exceptional, and they can answer all of my questions and address any concerns I may have. I would highly recommend this office furniture company to anyone looking for high-quality furniture and excellent service.


We first started using Dawson Hinds Creative Spaces in 2018 following a recommendation from another business. Over the last 5 years, we have used them to furnish our original offices, move us to new larger premises and fit out these premises with additional products including break out area furniture, staff lockers, meeting room products and soft furnishings. Throughout these 5 years, we have dealt with staff in Dawson Hinds in sales, accounts, installation and marketing and we can safely say they have all been nothing but helpful and responsive throughout. They have answered all our questions promptly and provided expert advice on the correct products which suits our needs. They have also given advice on placement of these products as well as recommending colours / finishes to give us a pleasurable working environment whilst remaining within our budgetary constraints. We intend on continuing to use this company and have no hesitation in recommending them to others.


We recently worked with Dawson Hinds Creative Spaces to completely revamp our office space and the results were amazing! From the initial consultation to the final installation, the team at Dawson Hinds were professional, efficient, and easy to work with. They listened carefully to our needs and preferences and came up with a design that not only looked great but also maximized the functionality of the space. They were also able to work within our budget and timeline constraints, which was a huge relief. The installation process was smooth and seamless, with the team working efficiently to ensure minimal disruption to our day-to-day operations. The finished product was beyond our expectations, with high-quality finishes and attention to detail that really made the space feel welcoming and professional. Overall, we couldn't be happier with the results of our office fit out and would highly recommend Dawson Hinds Creative Spaces to anyone looking to transform their workspace. They are true professionals who take pride in their work and deliver exceptional results.


Our Building Consultancy team have used Dawson Hinds Creative Spaces on several projects to date, and they have always provided an excellent service. The quality of the products are superb. The installation & fitters have always gone above & beyond for us and our clients .